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Secrets Of Setting Up Wifi For Events And Conferences

5 Most Well Guarded Secrets of Setting Up WiFi for Events and Conferences

In this day and age, the vast majority of us use WiFi every single day. It helps us to stay connected and keep track of important meetings, events, and appointments. If you’re planning an event or conference, you need to realize that people are going to want access to WiFi. Lack of connectivity prevents them from having to use the data on their phones, especially if the event or conference will be several hours long or even last a few days. For individuals using laptops or tablets for the event, the WiFi is even more important and can either make or break your current planning.

Why It’s Important to Have WiFi for Events

The reason it is so important to have WiFi for events or conferences is that your guests are going to need it. Not only will they be using their own personal devices to keep in touch with their loved ones and friends, but the WiFi may be needed for business purposes as well. Let’s say that you are holding a business conference and will need to have your guests on their laptops or tablets to keep up with the work being done. This won’t be possible if you do not incorporate some type of WiFi into the building where normally there is none available.

What It’s Used For

WiFi for conferences and events can be used for a wide range of different things. You might need it yourself if you are going to be setting things up that require an internet connection. Your guests may need access to WiFi if they are going to be connecting with family and friends or helping out with the business aspect of the event or conference. In general, the WiFi is used for your guests to gain access to the internet in a free and effective manner. You can also make the connection private to those within the event or conference by adding a code that will only be given to individuals entering the building.

Five Best Kept Secrets for Setting Up WiFi for Conferences and Events

Because it can be difficult for you to set up WiFi for a future event or conference, you need to understand these five most well-guarded secrets for setting it up for your guests.

  • Understand Your Guests and Their Needs
    Before setting up the WiFi, be sure to have a clear understanding of what most guests are going to use it for. If they will be using it for business purposes, you need to incorporate a decent amount of bandwidth to prevent the system from crashing or being unbearably slow.
  • Number of People at the Event
    The number of people who are going to be attending the event will also make or break your current WiFi signal. If you have too many people at the event, this could become a problem because the current router is not able to support the number of devices being used.
  • Gadgets Being Used
    Different gadgets and devices use different amounts of WiFi. For example, laptops and computers are going to use more WiFi from your router than a smartphone or smaller tablet. By understanding what types of gadgets are going to be used, you’ll know how to set-up the WiFi for the upcoming event.
  • Prioritize Traffic
    You have the option, as the person setting up the WiFi, what you would like to prioritize. For instance, if you want your guests to share information with each other, share files and transfer data, this is something you will need to prioritize when setting up the signal. For most event planners, their WiFi signal prioritizes web traffic, which enables guests to seamlessly browse the web.
  • Connect with Guests
    Let your guests know that if they are having a problem with the WiFi signal that they can contact you either in person or by connecting with you on social media. By allowing people to get in touch with you because of a lost or dull signal, it prevents guests from becoming angry or frustrated because they are not getting any help.

 
Getting WiFi Setup At Your Event

Now that you know what your WiFi signal needs, you need to know what type of router is going to be the best fit for the event or conference that will be occurring in the near future. If you are going to be holding an event in just one large room, you can probably make do with a basic router that has limited connectivity. If, however, you have an event going on in an entire building and people will also be using the WiFi outside, you need a larger and more powerful router that can get the job done and provide a strong signal that virtually anyone will be able to connect to.

Taking It Down or Protecting the Signal

Once the event or conference is finished and your guests have all gone home, you need to take down the signal. The best way to do this is shutting down the router and disconnecting it from the modem that it is connected to the internet. You may also choose to leave the signal up for a future event, but you may want to consider protecting it with a password or code so that no one is able to get connected to the router when the event is not currently happening.

There are so many reasons to set up a WiFi signal for your event or conference, but you need the right tools to get the job done. Your guests will thank you because of all of the work that you’ve done regarding the signal they are able to connect to, and this is going to make a great event even better. After all, with the number of people who are using WiFi on their devices nowadays, it just makes sense that you will need a strong signal to help connect those who will be attending the conference.

For more information, please call Big Internet at 800-741-2924 or contact us here.


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